Admission FAQ

Additional FAQS are posted on the Graduate Admissions and Program Evaluations' website

Application Process

Is a statement of purpose required? Should I send it directly to the College of Engineering?

You must include a statement of purpose directly in the online Cal State Apply application, identifying which off-campus degree program you are applying for. (Ex: Cybersecurity, Lam Research, Battery Technologies, etc.) It will NOT be used for admissions purposes. The maximum is 500 words, but we advise that you limit it to one paragraph

Are GREs required?

GRE is not required

Does the Graduate and Extended Studies department consider GREs?

You may report GRE scores on your application and they will be used as a reference

Are letters of recommendation required?

No

Does the Graduate and Extended Studies department admit students in Spring semester?

Only a few of our programs accept applications for Spring semester. The majority of our cohorts begin in Fall. Check each program’s individual page for admission timelines

My application status on MySJSU says “referred”. What does that mean?

The “referred” status means that the University has completed the initial review to determine if you meet the minimum CSU Eligibility requirements and has then forwarded your application to your program’s department for the department admission review process. After a thorough evaluation of each completed application, the Program Admission Committee submits the admission recommendation to the University. The University then makes the final admission decision and notifies the applicant. Please wait for the notification by the University regarding the admission decision. The program is not authorized to provide evaluation results to the applicants. Meanwhile, you can view your application status via MySJSU

My application says I’m missing documents. Can I send pending documents in the form of softcopy by scanning and emailing them to the College of Engineering?

No. All documents must be submitted directly to Graduate Admissions and Program Evaluations (GAPE). Documents sent directly to the College of Engineering will not be accommodated. Items such as the residency questionnaire, a copy of Green Card or Visa, Declaration of Finance, or a copy of your current passport may be scanned and converted into PDF format. Send the email with attachments to sa-adm-wrkflow@sjsu.edu. Include your nine-digit SJSU ID and your name in the body of the email message. Please note, transcripts and mark sheets will not be accepted if sent via email

Where should I send my transcripts?

FOR APPLICANTS WITH FOREIGN DEGREES: SJSU requires that all applicants with foreign coursework provide a WES (World Education Services) evaluation. To keep costs at a minimum, SJSU accepts the document-by-document evaluation (Basic or ICAP). SJSU prefers and requests the document-by-document evaluation, however if SJSU receives a course-by-course evaluation, we will accept this format as well. Mark sheets/transcripts must be sent directly to WES for evaluation. SJSU must receive the academic record and the evaluation directly from WES. A complete WES evaluation is preferred. DO NOT send foreign transcripts to SJSU as they will not be considered for your application. After you submit your documents to WES, please DO NOT send a copy of your documents to the College of Engineering nor the University as we will receive the completed evaluation directly from WES.

 

Note: Through SJSU's relationship with accessWES, SJSU will receive a copy of the original documents from WES when applicants select the document-by-document OR course-by-course evaluation service.

View detailed, illustrated instructions on how to send documents through WES.

SJSU will not accept evaluations from institutions other than WES. Please visit WES for more information.

If you are currently in an undergraduate program outside the U.S., you will be required to send your transcripts for semesters 1-7 to WES by the document deadline for your program. The completed WES evaluation with the eighth semester and degree confirmation will be required at a later date, should you be admitted into SJSU.

FOR APPLICANTS WITH U.S. TRANSCRIPTS: Please include your assigned nine-digit SJSU ID on the requested transcripts. All transcripts must be sealed and unopened to be accepted as official documents. COPIES OF TRANSCRIPTS OR OPENED TRANSCRIPTS WILL NOT BE ACCEPTED. Once submitted to SJSU, documents become the property of the university and cannot be released.

Send transcripts to:

San José State University, Graduate Admissions

One Washington Square

San José, CA 95192-0017

*You must use the entire postal code when sending documents to ensure they reach the correct department.

How do I submit additional items assigned on my checklist?

By checking your application status, you may see additional items for request. These include items such as the residency questionnaire, a copy of Green Card or Visa, Declaration of Finance, or a copy of your current passport. All documents must be submitted directly to Graduate Admissions and Program Evaluations (GAPE). All documents must be legible and converted into PDF format. Include your nine-digit SJSU ID and your name in the body of the email message. Send the email with attachments to sa-adm-wrkflow@sjsu.edu. Please note, transcripts and mark sheets will not be accepted if sent via email

The institution of higher education that I attended only issues summary transcripts (mark sheets), but SJSU requires term-by-term transcripts. What should I do?

Since GAPE requires that all international applicants provide a WES (World Education Services) evaluation for any educational work taken outside of the U.S. & Canada, WES will submit the evaluation to SJSU in a format that is accepted by the university. Mark sheets/transcripts/degree certificates must be sent directly to WES for evaluation. SJSU must receive the academic record and the evaluation directly from WES

Do I need to be prequalified before I can apply for the program?

No, but we strongly suggest you submit a pre-qualification form

How much does it cost to apply to SJSU?

Payment of the CSU Application Fee of $55 will be accepted by credit card or paypal only. The payment must be made in order to submit your Cal State Apply university application

I missed the application (or document) deadline for the upcoming cohort. Is there a way for me to take classes now and apply for the next admission term later?

You may be able to take classes as Open University (OU) if you satisfy the course prerequisites. At most, nine units of OU courses can be transferred to this program if you are admitted in the future. However, taking and passing OU classes will not guarantee your admission to the program. You must contact the designated Program Specialist for the degree program in which you are interested and inquire about taking OU classes

I was admitted for Fall semester, but am unable to attend. Can I defer my admission?

No. Enrollment in the semester that a student is admitted to is required for an applicant to be considered a matriculated student. Applicants may not defer admission to a later semester and will have to re-apply to the University

International Student Applicants

I'm not sure of the conversion of my international bachelor's degree program percentage to GPA. What do I put in the GPA field on the Cal State Apply application?

When completing the Cal State Apply application, if you are unsure how to calculate GPA conversion to the 4.0 scale system used in the U.S., enter the place holder of "3.0" until GAPE receives the hard copies of your transcript and can make the evaluation. See the above questions regarding document submission for international/non-U.S. resident applicants

Does my bachelor's degree from a non-US institution qualify me for a graduate program at SJSU?

A student's bachelor's degree must be from an accredited four-year institution, and/or a program that is confirmed to be the equivalent of a U.S. bachelor's degree.

 

If your degree is from a three year program, an approved/accredited post-baccalaureate program in the same field must have been completed. Applicants from India are strongly urged to read the FAQs posted on the Graduate Admissions and Program Evaluations’ website. If you have specific questions about your degree, contact the Graduate Admissions and Program Evaluations department.

How do I make the determination to apply for domestic or international application status when my bachelor's degree is from another country?

For the purpose of admission, domestic applicants are all U.S. citizens, permanent residents, and all visa holders (example: H1b, H4, F2, or refugee etc.) that are not applying for or currently hold an F-1 or J-1 visa.

If you are in the following categories, you must use the International Application:

(1) Applicants who are applying for an F-1 or J-1 visa and currently reside abroad must use the International Application.

(2) Applicants who currently hold an F-1 or J-1 visa and currently reside in the U.S. must use the International Application.

 

Transferal

Can I transfer credits from other institutions or programs?

You can only transfer the exact courses required by the program. If you have questions about course substitutions, you should contact the Academic Program Coordinator for the program ASAP to discuss the petition process for a course exemption. Students can transfer up to 9 units only

I was recently admitted to an on-campus program or my application was withdrawn. Can I transfer my application to an off-campus program?

Please contact the Graduate Admissions and Program Evaluations office. Applications are only transferable to off-campus programs during the same admission term for which you originally applied

I was admitted to an off-campus program, and I am thinking about transferring to an on-campus program at SJSU. Can I transfer the courses I have taken so far to the on-campus program?

If you want to apply to an on-campus program you must do so via Cal State Apply in a subsequent application cycle. If you are accepted to an on-campus program after taking courses for your off-campus program, the on-campus program will determine if your units earned off-campus are transferable

You should contact both your off-campus and on-campus graduate advisers before making a decision to apply to an on-campus program.